Competitions & Rules


Each year the club runs a number of competitions. From an open PDI and Print competition, to special subjects. We split the competitions into two groups, the 'A' group and the 'B' group. Whilst A stands for advanced and B stands for beginners, you will see that the club's standards are pretty good from both groups.


The 'B' group gets judged with a more open mind, so small mistakes don't impact the score so much. It's not so easy in the ‘A’s


You don't have to enter a competition, but it is a great way to get comments and frank appreciation of your photography. Its also nice to win one of the competitions, but as they say, "its the taking part that counts"......


In the menu, you will find the current year's results, and at the bottom of this page there are links to previous years as well.....


East Grinstead Camera Club – Competition Rules

Revised May 2013


It is the aim of the Club to encourage as wide a variety of work as possible since versatility reflects the skill of the photographer. This aim will be frustrated if entries from individual members become unduly repetitious. Members are strongly encouraged to enter their latest work and not to submit prints or PDI (projected digital image) files that are more than three years old.


For the assessment of compliance with competition rules, the Competition Secretary will be the final arbiter for any print or PDI submitted for entry. The Competition Secretary will endeavour to inform any member if their work is not in compliance with the rules before the competition date.


It is a condition of entry to club competitions that images submitted may be entered by the club in inter-club competitions or used to promote the club without seeking further permission.

For competition purposes members are classified into two sections for prints and PDIs (A and B).

Section A is for advanced print/PDI workers who have demonstrated their ability by:

1. competing in Section A previously, or

2. holding any distinction/award from a recognised photographic body, or

3. submitting a panel of prints which, in the opinion of the Committee, similarly demonstrates their ability.


Promotion to Section A is automatic for members who win either competition (prints or PDIs) in Section B.

Section B is for those print/PDI workers who have not qualified for Section A as described above.


The Club will hold the following competitions during each season:

Four monthly competitions comprising prints, slides and PDIs. Members may submit two entries per competition. The following trophies will be awarded to the entrants gaining the most points over the four competitions in any one division (see Scoring below):


Prints (A Section) Founders Trophy

Prints (B Section) Claire Field Cup

PDIs (A Section) De La Warr Trophy ‘A’

PDIs (B Section) De La Warr Trophy ‘B’


End of the Year competitions as follows:


Print of the Year (A Section) Houlson Salver

Print of the Year (B Section) Ashdown Trophy

PDI of the Year (A Section) Keith and Carol Beamond Trophy

PDI of the Year (B Section) Faith Lee Trophy

Additional “of the Year” trophies in which members compete in one section. These competitions will be run between the monthly competitions on different months throughout the season. Dates for these competitions appear in the Club’s Syllabus.


Record Print of the Year Sussex Trophy

Record PDI of the Year Maurice Flower Trophy

Portrait Print of the Year Mesdames Morter Trophy

Portrait PDI of the Year GJH Trophy

Nature Print of the Year Millennium Trophy

Nature PDI of the Year John Myszyn Trophy

Set Subjects – Prints Sackville Trophy

Set Subjects-PDI Kingscote Trophy

Print Panel Peter Fenton Trophy

PDI Panel Weald Trophy

The J. S. Johnson Trophy is awarded to the member with the highest aggregate of points in the B Section of the monthly competitions who has never previously won a Club annual award (including the current season).


Submission of entries

Entries to all competitions of prints and PDI’s must be made to the Competition Secretary at least one week prior to the date of the competition to qualify for entry, unless requested earlier by the Competition Secretary. Late entries will not be accepted. The exception to this rule is with print panel entries where only the panel entry form is required in advance (see rules referring to panel competitions. )

Condition of entry – General

An image entered into any single competition (monthly, portrait, record, nature, set subject, panel or principal “of the year”) may only be entered in a single format (PDI or print). An image may be entered into a second competition in a different format.


An image entered as a print in a monthly competition may not be entered in a subsequent monthly competition (in any year) as a PDI.

An image entered as a PDI in the annual portrait competition can be entered as a print in a monthly competition (but not into a subsequent portrait competition in any format).


Condition of entry – Prints

Prints in all sections may be monochrome or colour and may be trade or home processed or digitally printed.

All entries must be original images and must have been taken by the entrant. No form of digital clip art is permitted.

A print (or modified print from the same digital image, negative or slide) may be submitted only once in the monthly competitions.

When a digital file has been used to make a competition print, that file cannot subsequently be used in a PDI competition.

Prints must conform to the following requirements to qualify for entry to competitions:


Print Size and Mounting

o All entries must be mounted with a suitable adhesive on a card mount that may be of any colour.

o The mounting and finishing must be the work of the entrant.

o The size is to be limited to a maximum of 50cm. x 40cm including the mount.


Print Labelling

o All entries must bear, on their reverse side, a competition entry label, obtainable from the Competition Secretary, showing the member’s name, competition number and title (printed).



o If the entrant does not wish the title to be announced it is to be enclosed in brackets and used for identification only and will be announced as ‘No title’.


Conditions of entry – Projected Digital Images

All images must be the original work of the entrant, including each element where the image is achieved by combining more than one element.

Where images have been achieved using Layers, they must be flattened before submission.

The image size should be a maximum of 1400 pixels wide by 1050 pixels high, with a colour space of sRGB, and in JPEG format. No other formats will be accepted.

File naming is most important and must adhere to the following convention: <sequence #><semi-colon>+<entrants name><semi-colon>+<image/title title>.jpg For example: 1;John Doe;Tower Bridge.jpg

Images must be submitted one week before a competition to allow time for necessary preparation.

Entries can be handed in on flash drive, CD or by e-mail to


Images that have previously been entered in Print or Slide competitions are ineligible.


Scoring – Monthly competitions

The judge will award marks out of 20 for each entry and the Competition Secretary will keep a record of the marks awarded. In each section the overall winner of the four monthly competitions will be the entrant who has gained the most marks. In the event of a tie the winner will be the entrant with the largest number of entries scoring 20 points and then 19, etc.

Monthly competitions will be judged on pictorial considerations only. Should a natural history or record image be entered into a monthly competition, scarcity or remoteness of the subject or any other non-pictorial consideration will not be used to assess the image.

Judges will be given a written brief ahead of each competition.

Additional conditions of entry for all “Print & PDI of the Year” competitions

Members may submit up to TWO entries in each year’s competition for which they are qualified.

In the principal Print/PDI of the Year competition entries must have been entered in at least one of the current year’s competitions (monthly, portrait, record, nature, set subject or, panel). Any single image may only be submitted in one of the three categories (print/PDI). Points will not be awarded in any of these competitions with only a winner, second and third places being chosen at the judge’s discretion.

For the Record Print/PDI of the Year competition entries may have been entered in monthly competitions but may only be entered in one category, i. e. , Print or PDI in these competitions.

To qualify for Record Print/PDI of the Year competitions the following rules apply: -

The subject should be of an architectural/illustrative record and not include natural history/nature subjects.

There should be sufficient information contained in the picture to be able to recreate the subject it required. i. e. ‘A faithful reproduction as far as is photographically possible’.

Portrait Print/PDI of the Year competition entries may have been entered in monthly competitions but can only be entered in one category, i.e., Print or PDI in these competitions.

To qualify for Portrait Print/PDI of the Year competitions the following rules apply: -

Creatures other than human beings shall not be eligible for entry in these sections. ’



Nature Print/PDI of the Year competition entries may have been entered in monthly competitions but can only be entered in one category, i.e., print or PDI for these competitions.

The club has adopted the PAGB’s definition of nature photography: “Nature photography depicts living, untamed animals and uncultivated plants in a natural habitat, geology, and the wide diversity of natural phenomena. Photographs of animals which are domesticated and photographs of cultivated or hybrid plants are ineligible. Minimal evidence of humans is acceptable for nature subjects, such as barn owls or storks adapting to an environment modified by humans, or natural forces like hurricanes of tidal waves reclaiming it. Any manipulation or modification is limited to minor retouching and must not alter the truth of the original scene.”

All entries must be properly identified with either common or scientific name. The scientific name is not required and “twee” titles are unacceptable.


Set Subject Competitions

There will be separate competitions for prints and PDI’s. Entries may have been entered in monthly competitions but may only be entered as a print or PDI for these competitions.

The competition will be “Open”, i.e. all entrants compete in one section.

In each competition there will be two set subjects and each entrant MUST submit TWO ENTRIES for EACH SUBJECT (four entries in all) to be eligible for entry.

Print size is to be limited to a maximum of 50cm. x 40cm. including the mount.

The judge will award points out of 20 for each entry and an entrants total will be the sum of all their four scores. The winner will be the entrant with the highest total but in the event of a tie the winner will be the one with the largest number of entries with 20 points, then 19 points, etc.


Print and PDI Panel Competitions

Print and PDI Panel competitions entries may have been entered in monthly competitions but can only be entered in one category i.e., print or PDI panel for these competitions.

Each entry shall consist of a panel of six individual prints (colour or monochrome) or six PDI’s illustrating a theme of the entrant’s choice and titled accordingly. Prints and PDI’s will not be marked individually but the panel considered by the judge as a whole and only the panel title will be read out.

Prints will be displayed in two rows. If they are to be displayed in a particular order they must be accompanied by a hanging plan or numbered accordingly, the top row being 1 to 3 and the bottom row 4 to 6. Due to the large numbers of prints that may be entered in this competition print entries are to be delivered on the night but competition entry forms (obtained from the Competition Secretary) submitted at least one week prior to the date of the competition.

Points will not be awarded and only a winner, second and third will be chosen.

If an entrant is submitting panels in both the Print and PDI competitions the themes for the two competitions must be different. For example, two nature panels are permitted, but they must be of different subjects/animals, e.g. “Lions” and “Zebras”.






(As amended at the Annual General Meeting held on 2 May 2013)


1. The Club shall be called the East Grinstead Camera Club and membership shall be open to all interested in photography.

2. The objects of the Club shall be the cultivation and discussion of Photographic Science and Art and kindred subjects.

3. The Club shall be affiliated to the Surrey Photographic Association.

4. The Officers of the Club shall comprise the President, Vice-President, Hon. Treasurer, Hon. Secretary, Hon Syllabus Secretary, Hon. PDI Competition Secretary, Hon. Print Competition Secretary, Hon. Exhibition Secretary, Hon. Publicity Secretary, Hon. Social Secretary and Hon. Webmaster who, together with the Immediate Past President, shall form the Committee. The Quorum shall be six. The Officers shall be eligible for re-election except that the President shall only hold office for two consecutive years.

5. The Committee has the power to co-opt Members to serve on the Committee and to fill casual vacancies (other than those of Patron, President and Vice-President for which successors shall be elected at an Extraordinary Meeting of the Members) occurring during its term of office.

6. The Annual General Meeting of the Club shall be held during May to elect Officers, present the accounts, fix the Annual Subscription and conduct the general business of the club.

7. Nominations for Officers shall be proposed and seconded by two Members.

8. The Hon. Secretary shall keep the Minutes of all Committee Meetings, Special General Meetings and Annual General Meetings.

9. The Hon. Treasurer shall collect all subscriptions and other monies due to the Club and shall give formal receipts therefor. All such monies shall be held by him or her intrust for the Club and, except for petty cash, he or she shall deposit the same in such Bank as may from time to time be authorised by the Committee. Cheques shall be signed by any two of the President, Hon. Treasurer and Secretary of the Club. The Hon. Treasurer shall prepare a statement of accounts at the close of each year for submission to the Annual General Meeting after the accounts have been examined by a person appointed by the Committee for that purpose.


10. The annual subscription is payable in advance by 1 October each year. The names of those unpaid by 31 October may be erased from the List of Members by order of the Committee. Only fully paid up members may enter the Club Competitions.

11. For members under the age of 18 a reduced subscription shall apply.

12. If, in the opinion of the Committee, a Member be found guilty of conduct contrary to the interests of the Club, he or she may be expelled from the Club and lose all interest and benefit in it but to be effective, two-thirds of the whole Committee must vote for expulsion.

13. The Hon. Secretary shall call a Special General Meeting within three weeks of a demand signed by not less than one-third of the membership. Ten day notice shall be given and the subjects to be discussed specified: no other subjects may be raised.

14. Members shall be at liberty to introduce visitors to the meetings of the Club

15. Members shall advise the Hon. Secretary of a change of address. All notices sent to the address of the Member shall be deemed to have been duly delivered.

16. No alteration or addition to these Rules shall be made except at the Annual General Meeting or a Special General Meeting called in accordance with Rule 13. Proposed amendments to the Rules are to be circulated to all members ten days before the General Meeting.

17. The Club’s Competitions shall be run in accordance with separate rules relating thereto and are subject to revision by the Committee as and when called for.

18. The Committee reserves the right to exercise its control over the use of the Club’s meetings for commercial purposes. All offers for apparatus and materials shall be made through the Committee or a Committee Member.

19. No fee or payment shall be made to any Member but this shall not preclude the repayment of out-of-pocket expenses incurred by the Member in connection with the business of the Club.

20. Membership of the club implies the undertaking to comply with, and abide by, these Rules.

21. A copy if the Rules shall be delivered to every member.


May 2013

East Grinstead Camera Club - Since 1955

All Images are Copyright of their respective Photographer